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Microsoft began developing MAPI (sometimes called Messaging API) not long after IMAP and POP were first developed, although it has uses beyond simple email. Thoroughly comparing IMAP and POP to MAPI is pretty technical, and out of scope for many readers of this article. Simply put, MAPI is a way for applications and email clients to communicate with Microsoft Exchange servers, and is capable of IMAP style syncing of emails, contacts, calendars, and other features, all tied into local email clients or applications. This function of syncing emails is branded by Microsoft as “Exchange ActiveSync.” Depending on what device, phone, or client you use, this same technology might be called any of the three Microsoft products (Microsoft Exchange, MAPI, or Exchange ActiveSync), but will offer the same cloud-based email syncing as IMAP.
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Many businesses still operate on old style ‘POP3’ email systems. Your business could be one of them. This means that your computer, mobile phone, laptop or other device is told to ‘collect’ the email from the server. This worked fine when most people only had one computer but now most people want to check their email on multiple items, ‘POP3’ is no longer appropriate. It is cheap to run and it works okay, but we no longer recommend it for the business that wants to be ‘connected’.
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Instead of having multiple copies of emails-templates-pictures-etc....one in every mailbox, you can store them all in Public Folders; 1 time, in 1 location, for all users (or select users -- using permissions) to access, saving you tremendous amounts of storage space.
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Exchange is definitely an edge over POP3 if budget allows.
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Hello,
Thanks for this great information.This information is really helpful for me that the benifits of exchange over pop3.Now I can easily check availability of coworkers, conference rooms, and shared resources. and now I am not confused within lots of emails as exchange with outlook give me facility of public folder.
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I agree with this . Exchange is definitely a pick over pop3 if budget allows. However, You will definitely save.
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The key factor in determining whether the financial cost of Exchange can be justified will depend upon this.
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We are often asked, since we provide Hosted Exchange services, the difference between using Microsoft Exchange and having POP Access email.
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Sharing of Outlook Calendars / FreeBusy
Out of Office
Message Records Management
Control over your E-mail System
Quota Management
Integration with Active Directory
Ability to Create your own Disaster Recovery
Learning Exchange and the Experience it will bring
Archiving/Journaling which can assist with storage control and regulatory compliance
Server Side Rules (like Outlook Rules but processed on Exchange)
Full Mailbox Access for Users
Integration with Sharepoint
Conference Rooms
Ability to Restrict PST Files and force users to place data into their mailbox to ensure all data gets backed up
Entourage Access
Global Address Lists
E-mail Address Policies so you can have users with multiple e-mail addresses
Flagging/Categorizing E-mails with Colors and Tags
Recovery of Deleted Files by a user himself due to the Exchange Mailbox Dumpster
But as others said, you will have to learn all of this stuff and if your Exchange System fails, the restore process for Exchange can be quite challenging.
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This is really awesome information dear.
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Really interesting information dear, thanks for sharing it here.
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I agree with you so thanks for sharing this information with us.
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Agree with your post. Microsoft exchange is definitely a pick over pop3 if budget allows. Dial Web Hosting offers microsoft exchange email hosting service which gives unlimited POP3 email accounts.
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The main advantage of exchange hosting over pop3 is its server side rules which make it more secure than the POP3.